Manage your financial reports

Open your report

Select Financial reports in the sidebar, under Your Business.

The report opens on Overview, covering the last 3 months. Across the top are four figures, each compared with the period before:

• Revenue: what you charged your clients.
• Costs: what the work cost you, including non-billable expenses.
• Net margin: revenue minus costs, plus any non-billable revenue.
• Margin rate: net margin as a share of revenue.

One card also shows how much of your revenue comes from your top 3 clients.

About these figures

Select About these figures to see how the report is worked out:

• every job status is included, before tax,
• jobs are dated by completion, or by creation while still open,
• each job is converted at the exchange rate locked on that job.

It also notes anything to be aware of in the period, such as older jobs dated differently.

Review the Overview

Overview brings the period together:

• Headline: a sentence on how net margin changed, and which clients moved it most.
• Performance over time: a chart of revenue, costs and net margin. Switch it to show days, weeks or months, and turn each line on or off. Hover a point for its figures and the previous period's.
• Where your margin comes from: your clients ranked by net margin. Select See all clients for the full list.
• Quote vs actual: for standard jobs from an accepted quotation, how the final margin compares with the margin you quoted. Select See quoted jobs to list them.
• Margin by port and Margin by vessel: where your most profitable work happens. With only a few ports and vessels, they share one card, Where jobs happen.
• Recent jobs: your latest jobs and their margin. Select See all jobs for the full list.

Review by client, job and tariff

Switch tabs at the top of the report.

Clients

Every client in the period, with their jobs, revenue, net margin, margin rate and how their margin changed. Select a client to review the whole report for that client only, with their own chart and jobs. Select Change client to switch.

Jobs

Every job in the period, with its status, date, port and vessel, revenue, costs, net margin, margin rate, and how it compares with the quote. Select a job to open it. For long periods only the latest jobs are listed, but the totals still include every job.

Tariffs

Each tariff item used on a disbursement account in the period, with how many times it was applied, its margin, and how that compares with the tariff price when it was set.

Reports by email

Admins can have the report emailed automatically, or send one straight away. Select Scheduled reports at the top of the report to manage them.

Emailed reports always cover completed jobs, in your company's default currency, and go to Admins only. Recipients are checked before every send.

Manage your schedules

Scheduled reports lists every schedule with its Recipients, Next send and Last sent. Due now means it is about to send, and Paused means it will not send.

Open a schedule's menu to:

• Edit schedule: change any setting. Changes apply from the next delivery.
• Send now: email the report straight away.
• Send me a preview: email it to yourself only, to check it before it goes out.
• Delete schedule: stop future reports from this schedule. Reports already sent stay in the history.

Review past reports

Every report sent, scheduled or one-time, is saved in the report history with its figures as they were when sent. Each entry shows when it was Sent, who it was Delivered to, and its Status.

Open one to see:

• the period it covered, and what it was Compared with,
• the Timezone and Basis used,
• the Email copy as the recipients received it.

Select Open live report to see the same period with today's figures.