Financial Reports

Where to find it

Select Financial reports in the sidebar, under Your Business. The page opens on the last 3 months, compared with the 3 months before.

Choosing what to look at

Pick a period from the presets, from Yesterday to Last 12 months, or set your own dates. Every period is compared with the period before it, so each figure shows how it changed.

Narrow the report further with filters:

• Client: one client, or all of them.
• Job type: standard jobs from a quotation, manual jobs, or both.
• Status: jobs in particular statuses. Every status is included unless you choose.
• Specific jobs, One port call or One service: focus on just those.

Jobs are dated by when they were completed, or by when they were created if they are still open. About these figures on the page explains this, with any notes about older jobs.

Currency

Each job's figures are converted at the exchange rate locked on that job. Select Change currency to see the whole report in another currency. Every figure on the page changes together, and the rate used is shown, including if it is your own rate.

Four ways to look at it

• Overview: revenue, costs, net margin and margin rate, with a headline on what changed, a Performance over time chart, your most profitable clients, ports and vessels, Quote vs actual, and your recent jobs.
• Clients: every client in the period with their margin and how it changed. Select one to see the whole report for that client.
• Jobs: every job in the period with its margin, and how it compares with the quote.
• Tariffs: each tariff item used on a disbursement account in the period, how often it was applied, and the margin it earned.

Quote vs actual

For standard jobs from an accepted quotation, Quote vs actual compares the margin you quoted with the margin the job finally made. It shows where pricing slipped once the work was done.

A closer look at one job

Open any job to see its services, links to the job, port call and quotations, and a like-for-like comparison with another job for the same client. Differences can come from scope or quantities, not only price.

Exporting

Select Export to download the report as a CSV file, for a spreadsheet or your accounting team. Choose what each row is:

• Clients: one row per client, with its totals for the period.
• Jobs: one row per job.
• Tariff items: one row per tariff item applied on a disbursement account.

You can choose the currency, name the file, and include column headings.

Reports by email

Admins can have a report emailed automatically under Scheduled reports:

• Daily: yesterday, compared with the day before.
• Weekly: the last 7 days, compared with the 7 before, on the day you choose.
• Monthly: the previous calendar month, compared with the month before, on the day you choose.

Each schedule sets its time, timezone, the jobs included, and who receives it. Reports go to Admins only, and recipients are checked before every send. Emailed reports cover completed jobs, in your company's default currency.

You can also Send a one-time report at any time. Every report sent, scheduled or one-time, is saved in the report history with its figures as they were when sent, and you can open the live report from there.