Procurement and RFQs
Quotation
A provider's priced offer describing the goods or services, quantities, taxes, validity and commercial conditions proposed. In maritime procurement, the concept helps buyers and providers define, price, compare and authorize operational requirements.
What a quotation is
A quotation is the provider’s offer, made in reply to a request.
It is time-bounded. It lapses when its validity period expires.
It binds only what it lists, so the exclusions matter as much as the inclusions.
In maritime the validity window is short, because rates, availability and exchange rates all move.
Quotation is a term used in maritime business and operations.
A supplier’s priced offer describing the goods or services, quantities, taxes, validity and commercial conditions proposed.
In maritime procurement, the concept helps buyers and providers define, price, compare and authorize operational requirements. The exact meaning may vary with the contract, jurisdiction, port practice or workflow in which it is used.
Quotation, estimate and proforma invoice
Document
Quotation
What it mean
A firm offer of price and terms for a stated scope, open for acceptance until it expires.
Document
Estimate
What it mean
An indication of likely cost, not an offer. It carries no commitment to the figure given.
Document
Proforma invoice
What it mean
An invoice-shaped document issued before the work or delivery, setting out expected charges or requesting funds in advance. It offers no terms.
A quotation before and after acceptance
While it stands
The price is held only for the validity period.
Once accepted
The price is fixed for the agreed scope.
While it stands
The provider is offering, not committed to deliver.
Once accepted
The provider is committed to deliver what was quoted.
While it stands
The buyer carries no obligation.
Once accepted
The buyer is committed to pay for the agreed scope.
While it stands
It can be revised or withdrawn before acceptance.
Once accepted
Changes are handled as a variation to the agreed scope.
Quotations in PortzApp
One response per request
In PortzApp a provider gives one response to a request. A change goes through a revision of that quotation rather than a second quote, so the buyer always compares one current offer from each provider.
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